How to Jumpstart Procurement Playbook

A procurement playbook for implementing a sourcing function at your organization that facilitates increased efficiency and profitability.

Jumpstarting procurement at a new organization

Between meeting new coworkers, learning new systems, and attending leadership meetings, you’ve got a lot on your plate. Chances are you haven’t even touched data analytics or supplier records. The organization is in dire need of a procurement overhaul, but it lacks a clear vision of where to begin or how to execute a smart sourcing strategy.

It’s a huge undertaking – and they’ve hired you to do it.

Aside from making a few quick hires and speed-training them (yikes) or giving up sleep for the foreseeable future (not advised), your best bet is to dive into some research and explore other viable options for setting up a procurement function from the ground up.

The procurement playbook is here to help

The good news is, you don’t have to do it alone. Una’s mission is to empower procurement and help organizations become more profitable. We do this by creating resources that are insightful and practical, offering up clear instructions to help you reach your goals.

That’s why we created this procurement playbook – a step-by-step instruction manual for navigating even the biggest sourcing challenges.

From building an entire procurement program to just filling in a few gaps, this playbook will help you quickly assess your needs and build an action plan.

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Download this playbook to learn:

  • What questions to ask to fully understand your organization’s needs and objectives
  •  3 sourcing strategies and how to use them
  • The value of each strategy through time and cost estimates
  • An inside look at Una’s process for jumpstarting procurement at any organization

Get a sneak peek into the playbook:

The main purpose of procurement is to make sure businesses are purchasing the goods and services needed to operate in an efficient and profitable manner. To be a valuable contributor to the organization, you need to first understand the business objectives and the current state of spend culture.

From a financial aspect, your organization is probably always wanting to increase revenues, but what else are the business leaders trying to accomplish?

Are they looking to manage costs, balance the budget, and improve profitability?

Is the company wanting to broaden their product portfolio, offer more reliable products or services, or increase market share?

Internally, is the organization wanting to do things like invest in innovation, reduce waste and energy usage, streamline core business processes, or improve transparency?

Once you have a clear picture of how the company envisions itself operating as a whole, you have a foundation on which to build upon.

Assess your sourcing options

After going through these important steps of identifying your new organization’s goals, formulating a plan to align procurement with those goals, and analyzing the current spend culture, it’s time to research suppliers, negotiate contracts and pricing, and implement new spend policies.

You’re probably excited to find out the best way to move forward, but here’s the deal — there’s not a “one-size-fits-all” answer. Our goal is to help point you in the right direction so you can make informed decisions for your organization.

Many lean procurement teams like yours consider three sourcing options: in-house, consulting, and group purchasing organizations. And the smartest of them all will employ a combination of the three.

Let’s take a closer look.

Hands-on Approach

Comprehensive procurement planning

In this playbook, you’ll learn that by combining a few different sourcing options, you’re creating that well-rounded procurement function you were hired to build.

You’ll also gain access to resources devoted to strategy, contract negotiation, and supplier relationship management.

To learn more about your sourcing options and how to create the right strategy for your team, download the full playbook below.

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